People Coordinator

The UK’s leading provider of adult short break experiences, Warner Hotels is a collection of unique properties in great locations across the UK. All short breaks at a Warner Hotel include breakfast, dinner and specified entertainment and activities, ensuring guests make the most of their time away. Situated in stunning locations nationwide, each hotel offers its own personal character that makes every Warner Hotels stay unique.

We have a great opportunity for someone beginning their career in Human Resources to join our People Team based in Hemel Hempstead. The People Coordinator will provide essential organisational and administrative support to the People Team, with a primary focus on delivering high-quality Executive Team PA support. This includes managing complex diaries, coordinating meetings and travel, preparing materials, and acting as a trusted point of contact for senior leaders and key stakeholders. The People Coordinator will also support core People processes, including invoicing, expense management, and general administration, ensuring the smooth and efficient running of the function. Alongside this, the People Coordinator will play a key part in scheduling Learning & Development across the organisation.

Working in a fast-paced environment, you will collaborate with stakeholders at all levels, including senior leaders, external partners, and subject matter experts. This is an ideal opportunity for someone early in their HR career who is highly organised, proactive, and detail-focused, with a passion for delivering high-quality work and developing a broad skill set across executive support and HR.

The role is designed to build foundational HR knowledge and skills, making it a strong stepping stone for future progression within the People function.

Key Functions of the Role:

Executive Team PA Support

• Provide day-to-day PA support to members of the Executive Team, including complex diary management, meeting coordination, and travel arrangements
• Act as a first point of contact for internal and external stakeholders, ensuring a professional and responsive experience
• Prepare agendas, papers, presentations, and follow-up actions for executive meetings
• Support confidential and sensitive work with discretion, professionalism, and sound judgement
• Build strong, trusted relationships with senior leaders, anticipating needs and proactively resolving issues
• Process and reconcile Executive Team expenses, ensuring compliance with company policies and deadlines

People Operations & Administration

• Manage People Team invoicing, including raising, tracking, and processing invoices accurately and in a timely manner
• Maintain oversight of budgets, supplier records, and spend, working closely with Finance and flagging variances where required
• Provide administrative support across the People Team, including documentation, data management and trackers
• Support coordination of People initiatives, projects, ensuring actions are tracked and delivered
• Flexibly respond to changing priorities, supporting peak activity across the function
• Support on People Team project work

Learning & Development Coordination

• Coordinate a wide range of training programmes (virtual, face-to-face, and blended), ensuring a seamless learner experience
• Manage bookings, communications, attendance, and logistics for all learning activities
• Liaise with internal stakeholders and external providers to deliver training effectively
• Updating documentation to remain relevant and in line with brand standards, maintaining clear file storage including onboarding and inductions content
• Act as a key contact for L&D queries, providing a responsive and supportive service in relation to scheduling

Data, Reporting & Continuous Improvement

• Track and report on learning activity, attendance, completion, sending and collating feedback post training sessions

Stakeholder Engagement

• Build strong working relationships across HR, Operations, and the wider business
• Prepare for training sessions to meet facilitators requirements
• Champion upcoming learning programmes

What we offer?

• Competitive salary, up to £27,000
• Bonus scheme
• 25 days holiday
• Onsite Parking
• Hybrid working - 3 days a week in the office
• Great deals on Warner breaks for you, your friends and family
• Discounted food and drinks at our on-site restaurant
• Pension Scheme
• Other discounts on variety of shopping experiences, high street brands and access to a VIP box at the O2

Diversity, equity, and inclusion are at the heart of who we are and what we do. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments or flexibility that you may require, including whether a role can be part-time or a job-share.

We genuinely care about every candidate's experience during the recruitment process and are here to provide support where we can. If you require any assistance or reasonable adjustments while applying, please don't hesitate to reach out to us at: [email protected]